FERPA (Family Educational Rights and Privacy Act)

How to Waive FERPA Rights 

1. Log into TUportal

2. Go to the SSB (Self Service Banner)

3. Under the Student tab, click the FERPA Waivers button

4. On the next screen, there will be two buttons, FERPA Contacts and Proxy Access

5. The first button is where the student can add and remove FERPA Contacts

6. The second, Proxy Access button, allows the student to give someone access to their account. With Proxy access, students can give their parents the ability to log in and see their grades through TUportal. 

How to Allow Proxy Access

Proxy Access

As a Temple University student, you can grant others permission to access certain components of your information in Self Service Banner. This is called granting “proxy access,” and you refer to the other person as your “proxy.”

Students commonly grant parents, guardians, or spouses proxy access to their personal information.  You can set up multiple proxies, granting each different access depending upon who they are.  Proxies access records using their e-mail address, so you must know the e-mail address of the person you wish to grant access.

To set up Proxy Access:

  1. Log in to TUportal using your AccessNet username and password.
  2. Select the Self-Service Banner link under TUAPPLICATIONS.
  3. Select the STUDENT menu tab.
  4. Select the FERPA Waivers menu item and then select the link for Proxy Access.
  5. Select Add Proxy.
  6. Read the FERPA Waiver Information and make sure that you understand the implications and responsibility of granting proxy access to your information.  This does not replace the FERPA Contact Waiver.
  7. Read the Instructions to Add a New Proxy and then add the data needed to grant access to the Proxy.
  •    Enter the First Name and Last Name of the Proxy.
  •    Enter the E-mail Address of the Proxy.  This along with a self-assigned PIN will be their credentials for accessing the Temple University Proxy Access System.
  •    Verify the E-mail Address of the Proxy by entering the information again.
  1. Confirm that you wish to add this person by clicking the Add Proxy button at the bottom on the page.

Next, define the Proxy Profile:

  1. On the Proxy Management self-service page, select the line that says Expand (Proxy Name)
  2. Complete the Profile Tab.  If you don’t, you will not be able to authorize any access for the proxy.  Please note:
    • You must select “Family Member” from the Relationship drop-down.
    • Enter a Description to describe this “Family Member” (i.e., Dad, Mom, brother, guardian, etc.).
    • Set the Start Date and Stop Date for access.  These dates allow you the ability to control the duration your Proxy is able to view your information.  You can change the default dates listed.
  3. The person you just added will receive an e-mail from PROXY_ACCESS@temple.edu with the Subject Line of “Welcome to Temple University's Proxy Access System” providing them with instructions to establish their PIN and complete their account profile.  You will also receive a copy of this e‑mail in your TUmail account.

Finally, complete the Authorization tab to define the proxy’s access:

  1. When you select the Authorization tab, you will see all the access that you can extend to your proxy. You can grant item-by-item access, or you can select the main check boxes next to the major categories to grant access to all items in each category (for example, you can grant access to all Personal Information items by selecting the check box next to Personal Information Pages).
  2. After you have checked all the items to which your proxy should have access, select the E-Mail Authorizations icon to the right. This will generate an e‑mail to your proxy indicating to what information you have granted access.

Two additional tabs appear to the right of the Authorization tab. 

o   The History tab is a list of the history of your authorizations for this Proxy (newest to oldest).

o   The Communication tab is a list of all Proxy Access communications sent to the Proxy (newest to oldest).

For more information, please visit www.temple.edu/registrar/.

Family Educational Rights and Privacy Act

As required by the Family Educational Rights and Privacy Act (FERPA) of 1974, Temple University cannot disclose a student's education records without the written consent of a student or without proof that the student is the tax dependent of the parent.

FERPA provides the following rights for students and for the parents of dependent students attending Temple University.

  • The right of a student, with minor limitations, to inspect and review his or her education records;
  • The right to request amendment of a student's education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student's privacy or other rights;
  • The right, with certain exceptions, to consent to disclosures of personally identifiable information contained in the student's education records;
  • The right to withhold public disclosure of any or all items of so-called "Directory Information" by written notification to the Office of the Dean of Students within two weeks after publication of this notice. Under current University policy, the item "Directory Information" includes a student's name, street address, e-mail address, confirmation of enrollment status (full-time/part-time), dates of attendance, degree received, awards received (e.g., Dean's List), major field of study, participation in officially recognized activities and sports and weight and height of members of athletic teams.
  • The right to file a complaint with the Department of Education concerning the alleged failure of Temple University to comply with the requirements of FERPA and of the implementing regulations.

The procedures for exercising the above rights are explained in "Temple University's Guidelines Pertaining to Confidentiality of Student Records". Included in the Guidelines is a description of the types and locations of educational records maintained by the University.

If you or your parents' primary or home language is not English, upon your request, reasonable efforts will be made to provide you with a translated copy of this "Annual Notice," as well as with "Temple University's Guidelines Pertaining to Confidentiality of Student Records."
Please note that, in compliance with a 1997 federal statute designed to advance military recruiting, Temple may release dates of birth to the military unless the student notifies Temple that he or she wishes this information withheld.